Projects Management & Contracting App
The basic data structure of the system:
The establishment of this system begins with defining fixed files and schedules that contribute to facilitating the use of the system by defining the types of projects, contractors, contracts, technical labor, types of machines and equipment used, their value, monthly consumption expenses, and maintenance services required for them in terms of their type and periodicity of need for them, spare parts and accessories associated with their maintenance, and this system is also being built By defining the stages of business and implementation of these projects, the types of transactions and actions at each stage, and the connection of these actions and transactions with the types of accounts affected by the general accounting system.
System functions and features :
- Recording the general and financial data of contracting clients who own projects.
- Recording the general and financial data of suppliers and subcontractors, the quality of materials and services available to them, their prices, and the speed of availability of materials and services to them.
- Recording the general and financial data of the technical and administrative workers supervising the implementation of projects.
- Recording the equipment and machinery data necessary to implement projects and contracting works and linking them to the fixed assets system in order to automatically calculate the monthly and daily depreciation expenses until the project is loaded with depreciation expenses for the period of time in which this equipment was used.
Indexing and defining data of items of both types, service and commodity storage, including raw materials, consumable materials, tools, tools, and others.
Recording and controlling inventory data of central warehouses and storage sites in projects, and documenting exchange and return movements to and from warehouses.
Adjusting the mechanism of automatic loading of the cost of raw materials and consumables used in projects on each project according to its needs, while providing control over excesses in the exchange of materials on projects compared to the previously specified schedules of quantities in the project pricing stage.
Defining maintenance services, consumables and spare parts for each equipment or machine and the frequency of need for them so that all expenses and costs associated with the project are calculated.
Programs for recording the estimated raw materials required for the project, as well as estimating the necessary equipment and its time. Technical and administrative manpower is also determined for each stage of project implementation
Programs to record the stages of work on each project and determine the need for equipment, equipment and raw materials for each stage of work on the project and control the possibility of providing them for each stage.
Providing the possibility of determining the quantities of the minimum order and the quantities of the maximum limit for materials and items that must be stored at the level of central warehouses or material storage sites in each project, as well as providing the ability to release automatic or manual requests (exceptional) from the project’s needs for materials.
A program to record indirect expenses at each stage of the project.
A program to automatically calculate the cost of the project based on all the specifications recorded with the stages of the project and the expenses incurred by the use of equipment, consumables and maintenance expenses.
Recording and following up project contracts with owners, suppliers and subcontractors with all their variables, dependencies, financial obligations, payment methods and schedules for submitting extracts.
Recording the actual movements and works executed for each stage of the project in order to provide automatic control of the completed and remaining stages and compare them with the timetables prepared in advance for the customer through the price offer and thus ensure the integrity of implementation, as well as automatic control of the cost of expenditure items for each project and alerting the supervisor in the event Existence of financial or time excesses so as not to cause any defect in the success of the application.
Handling maintenance and operation contracts for projects.
Providing reports showing the actual expenses and comparing them with the estimated expenses allocated at the level of each project or for a specific period of time.
Providing the possibility of automatic linking of all operational movements with the general accounting system, financial control of the trust, and the trust of tools, machines, and tools for technicians.
Providing the ability to print price quotations for new projects, as well as the possibility of automatic costing for each new project based on factors and items specified for each project.
Providing automatic control over the running out of stocks of materials needed for projects, whether they are raw materials or consumables, as well as assisting in determining and distributing the quantities of these materials between projects, each according to his needs.
Providing automatic control over the accuracy of the dates of implementation of works and services according to their dates and stages of completion, and a continuous alert in case of any violation of these dates.
Providing a mechanism for linking the cost of employees and charging them to projects, along with a mechanism to redistribute the expenses and costs of employees to projects.
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