Preventive Maintenance System
This system includes the following programs and processors:
- A file to define the types of periodic services and maintenance.
- A file to define the types of assets and devices that need to be maintained.
- A file to define the types of maintenance contracts and the materials or items of these contracts.
- A file to define all the detailed items needed for services, their prices, and their indexing.
- A file to define the detailed data of periodic services and maintenance, including spare parts and consumables needed for each service, as well as showing the periodicity of service implementation and linking it to its expense accounts.
- A file that contains detailed data for each vehicle, device, parts or detailed components, and linking them to the fixed assets system.
- A file to identify and record the data of the maintenance workshops that the company deals with.
- Programs to issue necessary maintenance notifications for each car and each device, indicating the type of service, prior to a specified period of time approaching due maintenance
- A special program for registering requests from users or delegates related to either the implementation of services for periodic maintenance or related to fuel supply.
Movements programs that deal with emergency repairs of devices and cars that are not related to maintenance and periodic services and resulting from, for example, emergency accidents.
Programs for processing the movements of delivery and receipt of cars, as well as the movements of transferring these cars or devices from one branch to another, or from one department to another, or from one company to another. 12 – Programs for maintenance contracts for cars and devices, including the following treatments :
- Registration and renewal of contracts.
- Registering the details of the cars or devices included in the contract.
- Recording the quality of the included services, spare parts and consumables.
- Determine the method of payments, their number and due dates, and the value of each payment.
- Linking these contracts directly to the cash flows system, so that the disbursement takes place immediately after determining the type of beneficiary, which is maintenance contracts, and specifying the contract number.
- An automatic impact of these contracts on the system of prepaid and due expenses, as well as their automatic and monthly impact on the relevant expense accounts.
- Programs for insurance contracts for cars and devices, including the following processors:
- Registration and renewal of contracts.
- Registering the details of the cars or devices included in the contract.
- Recording coverage amounts for covered services and spare parts.
- Determine the method of payments, their number and due dates, and the value of each payment.
- Linking these contracts directly to the cash flows system, so that the disbursement takes place immediately after determining the type of beneficiary, which is maintenance contracts, and specifying the contract number.
- An automatic impact of these contracts on the system of prepaid and due expenses, as well as their automatic and monthly impact on the relevant expense accounts.
- Linking programs of exchange vouchers and payments directly to the movements of periodic maintenance or emergency repairs and their impact automatically on the public accounting system.
- Control the powers of official documents related to cars and delegates.
- Statistics and reports to calculate the rates of periodic maintenance expenses and other expenses.
- Monthly or upon request reports of services and maintenance carried out at the level of the car or device and at the level of the branch, company or group of companies, showing the total amounts.
- A monthly report or for a specific period of time, showing the total amounts for each item of periodic services and maintenance, and comparing them to other periods, delegates, or branches.
A report, upon request, of the notifications issued by the system for the implementation of periodic services and maintenance.
Monitoring reports on the volume of monthly consumption or according to the specified period of fuel, repair expenses and periodic service expenses, indicating the number of kilometers consumed for these periods.
Reports on maintenance contracts.
Reports on insurance contracts.
Special programs for printing all the system establishment tables and main files.
A report on all movements related to a car from the beginning of its receipt from the supplier until its date, showing the total expenses according to their items, the movements of receiving, delivery, transportation, and the variables related to its documents and private insurance contracts.
A report on printing an official document (coupon) automatically based on the requests of delegates and drivers after its approval.
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