• The system reads files for archiving directly from the scanner according to the user’s choice of types PDF, JPG, BMP, or attach files from folders previously stored on the various storage media of the users’ devices and archive them on the central device.
• Archiving attached files from folders in the form of video files, Word, Excel, images, and others.

• The system is designed so that the default files resulting from the archiving process from the scanner are of the PDF type, which is characterized by its small storage capacity, while keeping the possibility of choosing the other types above available.

• Providing the ability to search by entering the transaction number, the identity number of the owner of the transaction, the mobile number of the owner of the transaction, the subject of the transaction, the date of the transaction, the date of archiving the transaction, the entity to which the transaction is directed, the barcode of the transaction number, or searching for a word in the text of the transaction.

• Providing the possibility of archiving a single-page file or a file consisting of more than one page related to all of the above search methods.

• Providing the ability to print a barcode for the automatic archiving number and attach it to the archived file.

• The system manages a group of classified files that the user can modify and add to, such as files:

1. 1. Circulars.
   2. Decisions.
   3. Correspondence.
      • incoming.
      • outgoing
      • Violations
      • ….etc for any number of folders and files.

• The program indexes documents according to:

1. 1. Classification followed.
   2. The topic.
   3. Knowledge words.
   4. A name included in the document (when it exists and is defined).
   5. Date of entry .
   6. The user who entered the document.
   7. Document type.
   8. And many other details.

• The document can be reopened in the image in which it was archived, and re-edited When modifying,
• The system can keep successive copies of the document, each copy adding to the previous one.
• The system is accessed through a password.
• The program controls the scanner, and all that is required is for the user to place the document(s) to be archived on the scanner, and to press the record button.
• Extract any document at any point in time and reprint it.
• Extracting all system reports and documents in various forms.

• The possibility of deleting a document if there are powers to do so.

• The system is designed to easily deal with a huge volume of data and documents.

• The system can operate on a network and for multiple users..

• Providing the ability to inquire or print the archived files according to the authorities.

The system can archive all documents related to transactions such as vacations, termination of services, salaries, loans, and it includes the following features and characteristics:

• • The ability to attach files from the computer.
  • Possibility to read the system directly from the scanner.
  • The program indexes documents according to:

1. 1. 1. The topic.
      2. The user who entered the document.
      3. Document type and many other details.

• • The document can be reopened in the image in which it was archived, and re-edited.

  • One file can contain several documents.

  • The program controls the scanner, and all that is required is for the user to place the document(s) to be archived on the scanner, and to press the record button.

  • Extract any document at any point in time and reprint it.

  • Extracting all system reports and documents in various forms.

  • Extract lists of documents entered by each user.

  • The possibility of deleting a document if there are powers to do so.

  • The system is designed to easily deal with a huge volume of data and documents.

  • The system can operate on a network and for multiple users.