Subscription system
General description of the nature of the system :
The subscription system contains a set of programs that enable the user to classify subscribers according to their types and categories, as well as classify subscriptions according to time periods and discounts granted for a specific period or to a specific entity. By registering the data of the subscriber contract, the subscriber can have more than one subscription contract,This system takes into account that the main subscriber has several affiliated subscribers who are billed and billed through the main subscriber. In this case, the system monitors the balance of the main subscriber, including all the balances of the analytical subscribers under it.
It is also possible to monitor the balance of each branch of the main subscriber, and this system handles all movements and variables related to the subscriber. And notification of subscription renewal. This system also contains an automatic link with the general accounting system and automatic billing of subscribers with each subscription renewal process according to the payment system indicated in the subscription contract.
This system is distinguished through its programs by providing the following characteristics and capabilities:
- Recording detailed data for subscribers and their locations.
- Recording the data of the subscribers’ contracts, including the publications covered by the contract, the schedule of payments for the subscription, and the type of billing, whether cash or credit.
- Renewal of previous subscriptions.
- Suspension and freezing of a subscription for a period.
- Transferring a subscription to another subscriber.
- Change of subscriber address.
- Restart a suspended subscription.
- Substitution of one publication for another for a subscriber.
- Registration of subscribers’ payments.
- Recording debit and credit subscribers notices.
The system provides the possibility of automatic renewal of the subscriber’s contract, and thus automatic billing of the renewal movement, while retaining all previous contracts of the subscriber, starting from the first date of subscription.
The system provides the possibility of permanent control over the imminent expiration of a subscription, with sending an automatic mail via the Internet to the subscriber stating the need for renewal, and an internal mail for the delegate to follow up.
The system provides a set of analytical reports on subscriptions and their volume, indexed by representative, branch, and institution, as well as comparison reports of subscription volume between delegates or between branches, in numbers and graphs.
Financial control at the level of subscribers and delegates to follow up the collection processes for subscriptions that have not been paid automatically with automatic linking with the customer accounts system and general accounts.
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