Administrative communication system
General description of the nature of the system :
- Incoming and outgoing recording
- The possibility of scanning and storing transaction documents and linking them with their incoming or outgoing entry
- The ability to work on several incoming and outgoing records from the same system
- Automatic linking between management records and departments, and between general outgoing and general incoming
- Classification of internal and external entities, and the existence of special powers to communicate with each entity
- The possibility of automatically issuing a number for incoming and outgoing transactions, according to the approved formula for each department Or a section (at least 15 letters/numbers long).
Automatic follow-up of referrals and real-time knowledge of the status of each transaction.
The possibility of linking transactions that have a relationship with each other.
Linking with appended transactions.
Transfer of information automatically between related departments, sections and branches.
The classification of transactions is confidential and urgent.
Print delivery statements (manual or mail).
The ability to search transactions by subject, person of interest, or any other information.
The ability to reserve transaction numbers until they are exported.
Follow-up of correspondents, distribution of work among them, and identification of transactions for each correspondent.
Recording the follow-ups of incoming and outgoing transactions.
Determine storage locations and files for transactions and their storage location.
The presence of information about the time of response and an automatic warning of exceeded transactions.
The ability to notify entities and employees of transactions that concern them via e-mail.
Dealing with circulars, decisions, confidential transactions and pictures.
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