Property Management System
General description of the nature of the system
This system is used in particular by the establishment or investors specialized in property management, such as real estate, lands, or others. Their commitment to their contracts with the establishment, as well as by following up and monitoring the detailed units of real estate, lands, or others in terms of expenses and revenues for each unit of time, and then monitoring the contracts of these units. Providing the possibility of preserving and storing original copies of them and archiving them. In view of the importance of the necessary and special official documents to prove ownership or related to these properties, the system provides the possibility of archiving the originals of these documents to increase the ease of reference to these documents through computer files away from the need to use their originals whenever the need arises.
System functions and features :
- Providing the possibility of classifying lands, real estate, and private properties in terms of their types, categories of use, and conditions.
- Preserving data, documents and images of land plans in general, whether these plans are within the property of the establishment or the investor, or public or private plans for others.
- Providing the possibility of registering the detailed units of land and land plans and listing all expenses related to the process of sorting the plans.
- The possibility of updating and re-evaluating land and real estate prices.
- Providing the possibility of registering property data for real estate and detailed units for each property, whether it is detailed data for apartments or offices.
- Monitoring official documents related to property and managing these properties, such as legal agencies, title deeds, conflicts, or decisions related to the ownership of land and real estate.
Editing lease contracts for clients and tenants of all types of properties, renewing contracts, and then billing the contracting clients.
Monitoring the financial balances of customers and tenants resulting from these contracts, processing their payments and linking them to the invoices issued by these contracts.
The system contains special programs for handling property maintenance contracts and operations concluded with suppliers and their accounts.
This system provides the possibility of linking all transactions, contracts and their payments for customers, tenants and contractors to the public accounting system.
Data flow property management system
Function groups and application phases
- The stage of establishing the basic static files and tables. This stage includes the definition of the basic data that represents the beginning of building this system through the definition and classification of lands, real estate, contracts and the necessary official documents, as well as through the definition and classification of customers, tenants and suppliers.
- Recording detailed data of land plans and detailed units of lands as well as real estate and detailed units of official documents of ownership and detailed data of clients (tenants) and suppliers and their opening balances.
- Leases. After the completion of all the establishment processes for the fixed, basic and detailed data of this system, comes the stage of implementing programs for land and real estate lease contracts with tenant clients, as well as land and real estate maintenance contracts and associated services.
The stage of training and operating the movement programs of this system. Which is represented in particular by the invoices of customers, tenants and contractors, their payments and financial notices.
The functions of extracting the set of reports for this system.
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